DEB ByLaws

Article I - Objective

A. Specialization:

The Designated Emphasis Program in Biotechnology (hereafter referred to as the DEB or the DE) is organized primarily to indicate a specialization in Biotechnology for established Ph.D. degree programs and will be administered by the UC Davis Biotechnology Program, in conformance with the policy and procedures of the Graduate Council and the Office of Graduate Studies, of the University of California, Davis campus. Successful completion of this Program will indicate that the recipient of the established Ph.D. degree has received additional training in Biotechnology. These individuals will receive a DEB notation on their diploma and transcripts upon completion.

B. Affiliated Ph.D. programs:

Agricultural and Environmental Chemistry; Animal Biology; Applied Science; Biochemistry and Molecular Biology; Biological Systems engineering; Biomedical Engineering; Biophysics; Cell & Developmental Biology; Chemical Engineering; Chemistry; Civil and Environmental Engineering; Comparative Pathology; Entomology; Genetics; Immunology; Materials Science and Engineering; Mechanical and Aeronautical Engineering; Food Science; Microbiology; Molecular, Cellular and Integrative Physiology ; Nutritional Biology; Pharmacology & Toxicology; Plant Biology; Plant Pathology; and Statistics.

C. Mission of the DEB:

  1. To coordinate and provide cross-disciplinary training in critical areas of biomolecular research
  2. Promote interdisciplinary research environments that integrate basic biological science with engineering and computational disciplines
  3. To provide cross-disciplinary training/trainee experience in a biotechnology company or cross-college laboratory

Article II – Membership

A. Criteria for Faculty Membership in the DE in Biotechnology

  1. The Program will consist of those  faculty associated with the Davis campus qualified to guide candidates to degrees in biotechnology-related areas of research and willing to participate in the activities of the DE.
  2. All faculty must be members of affiliated Graduate Groups or Programs, and have active research programs. Membership must include at least one member from each of the approved affiliated Ph.D. programs.

B. Voting Rights

  1. All active faculty members are eligible to vote.

C. Application for Membership

  1. Faculty may apply for membership by self nomination or be nominated by an existing member.  Applications must be submitted to the Executive Committee of the DE.  Admissibility will be determined by a majority vote of the Executive Committee.
  2. New members are expected to participate by:
    • Taking an active role in the administration of the DE by serving on the DEB Executive Committee or by providing extramural funding for graduate students in the DE.
    • Providing graduate level instruction, as appropriate, in addition to research instruction. Examples of DEB courses: MCB 263, MCB 282; MCB/ECH 294 and GGG296 (or other approved bioethics course).
    • Serving on dissertation and examination committees.
    • Attendance at the annual biotechnology training retreat (at least once within a three year period); informal chalk talks; and/or the Current Progress in Biotechnology seminar; etc.

D. Emeritus Status

  1. Emeriti faculty associated with the DE may continue as voting members, as well as, participate in teaching courses related to the Designated Emphasis in Biotechnology.  Continued membership in the DE will be contingent upon their active status in one of the affiliated graduate groups or programs.

E. Verification of Continued Membership

  1. The Executive Committee shall review faculty members once every three years to determine if they meet the criteria for active status.  Continued membership in the DEB is contingent upon:
    • Faculty membership in a DEB-affiliated graduate group or program.
    • Active participation in at least one of the following:
      • Administration of the DE by serving on the DEB Executive Committee or by providing extramural funding for graduate students in the DE.
      • Provision of graduate level instruction, as appropriate, in addition to research instruction.
      • Service on dissertation and examination committees.
      • Attendance at the annual biotechnology training retreat (at least once within a three year period); informal chalk talks; and/or the Current Progress in Biotechnology seminar; etc.
  2. Termination of DEB faculty membership may occur:
    • At the request of the faculty member to the DEB chair.
    • In response to failure to meet the minimum requirements for DEB membership during the previous three-year period.
    • At the end of a probationary period of up to six months, granted in response to a faculty member’s failure to meet the minimum membership requirements. If, at the end of the probationary period, the criterion has not been met, notification of termination will be issued.
    In all cases, a faculty member may reapply for membership after termination.

F. Membership Appeal Process

  1. Faculty denied membership or renewal of membership may appeal the decision by sending a letter to the DEB Executive Committee.  A majority vote by the DEB Executive Committee is required to reinstate the faculty member.
  1. Applicants denied membership or renewal of membership upon appeal to the DEB Executive Committee may enter a final appeal to the Dean of Graduate Studies.

Article III - Administration

A. The administration of the DE in Biotechnology and its activities will be vested in the Chair and the Executive Committee.

 

Article IV - DE Chair

    1. The Dean of Graduate Studies appoints Chairs of Designated Emphasis Programs, in accordance with the policies and procedures of the Office of Graduate Studies.
    2. The DEB Executive Committee will act as the committee for the Chair nomination process, soliciting nominations from DEB faculty, determining whether nominees are willing to serve, and soliciting comments from the DEB faculty on the suitability of nominees that are willing to serve.
    3. The DEB Executive Committee will forward candidates for Chair to the Dean of Graduate Studies, along with all comments received from the faculty during the nomination and consultation process. All comments solicited from DEB faculty will be treated as confidential information by the DE’s Nominating Committee and by the Office of Graduate Studies.
    4. The DEB faculty membership may express a preference for Chair and, if it does, should indicate the basis for determining that preference.  The Associate Dean for Programs will interview the nominees and consult with the lead dean for the DE before forwarding a recommendation to the Dean of Graduate Studies for consideration of appointment. The normal term of the Chair’s appointment is three years, however what is recommended will be based on the nominees’ willingness to serve.
    5. Duties of the Chair:
      • Verify the faculty members of the DEB
      • Serve as the Graduate Advisor
      • Provide overall academic leadership for the DEB
      • Develop and implement policies for the DEB
      • Represent the interests of the DEB to the campus and University administrators
      • Call and preside at the meetings of the Executive Committee and of the DEB
      • Coordinate all administrative matters with the Office of Graduate Studies
      • Be responsible for the accuracy of all publications related to the DEB, including web pages and catalog copy
      • Meet annually with the chairs of the affiliated graduate groups and programs

 

Article V - Executive Committee

    1. The Executive Committee will consist of the Chair, three DEB faculty members, a student representative, and the DEB Program Coordinator, who will serve as an ex officio member.
    2. The faculty members of the Executive Committee shall be elected for a three year term by a majority vote of the DEB faculty. The student representative shall serve as a non-voting student advocate on the Committee for a period of one academic year, which may be extended to a maximum of two years.
    3. To ensure broad participation, the Executive Committee shall have at least two members from two departments different from that of the Chair.  During Chair transitions, there may be a case in which only one Executive Committee member is from a department different from that of the Chair.  In this case, the requirement may be postponed until the election of another Executive Committee member from a differing department may be achieved.
    4. DEB Faculty shall nominate members for service on the Executive Committee via email during the third year of the tenure of the Executive Committee members. Elections shall be conducted by email ballot and completed at least two weeks prior to the end of the spring quarter. The elected members shall assume their duties on July 1. Faculty member(s) selected by the Executive Committee will fill any vacancies.
    5. The principal duties of the Executive Committee shall be to determine and implement policies for the good of the DE, review of membership, curriculum and educational policy development and serve on fellowship selection committees for affiliated training grants. The Executive Committee shall meet at least twice a year.

 

Article VI - Student Representatives

  1. The Chair, upon recommendation of the DEB graduate students, will appoint a student representative to the Executive Committee. The student representative will be an advocate for the concerns of the students in the DEB program.
  2. The Committee Chair must excuse the student representative from meetings covering confidential personnel topics. The student representative may also be excused from some Executive Committee meetings, in which the discussion topic is not pertinent to student issues.

 

Continued membership in the DEB is contingent upon:

Member in good standing in a DEB-affiliated graduate program.
 
  1. Performance of services to the DEB program (must fulfill one or more duties over the previous three years);
     
    • Act as the major professor for a pre-doctoral student in the DEB program.
       
    • Serve on the executive committee of the DEB or the Biotechnology Training Grant.
       
    • Provide graduate level instruction in the core DEB courses: MBC 263, MCB 282; MCB/ECH 294 or GGG296.
       
    • Serve on the qualifying examination committee as the DEB reviewer.
       
    • Attend the annual biotechnology training retreat (at least once within a three year period).
       
    • Assist in outreach activities: locating new internship sites; securing additional fellowships; etc.

Termination of DEB faculty membership:

  • At the request of the Faculty member to the DEB chair (with a copy to the DEB program coordinator).
     
  • Failure to comply with the minimum requirements for DEB membership during the previous three-year period will result in termination. Notification of impending termination will be issued six months before actual termination.
     
  • A faculty member may reapply for membership after termination.

This information will be posted on the DEB website in the updated bylaws. When a faculty member applies for DEB membership, the program coordinator or chairperson will meet with the applicant to emphasize the importance of being an active member of the DEB graduate program.

ii. Graduate Group/Department

The chair of a graduate group or department may request DEB affiliation by sending a letter to the DEB Chair (with a copy to the DEB program coordinator) along with a list of interested faculty members. An example is as follows:

[Department letterhead]

Date:     January 1, 2011
To:        Katayoon Dehesh, DEB chair
From:     John Doe, Chair of XXXXXX

     The Executive Committee of the graduate program in XXXXXX is in support to become affiliated with the Designated Emphasis in Biotechnology (DEB) graduate program (www.deb.ucdavis.edu). We understand that students wishing to earn the DEB must complete MCB 263 (Biotechnology Fundamentals and Application), MCB 282 (3-6 month internship in an industrial or cross-college setting), and MCB/ECH 294 seminar series (3 quarters minimum). We concur that GGG 296 is a highly recommended course in bioethics and scientific professionalism and must be completed. In addition, students and faculty must regularly attend the annual retreat and pizza seminars. We will abide by the rules that at least one DEB Faculty member must be present on the student’s qualifying exam committee and dissertation committee and that the major professor must be a member of the DEB. We have attached a list of faculty members who wish to be affiliated with the DEB.

iii. Students

Qualified students (predoctoral graduate students in good academic standing) must apply to the DEB program online at www.deb.ucdavis.edu after meeting with a program advisor. Students interested in participating in DEB must first be enrolled in the Ph.D. program of one of the participating graduate groups and be under the direct mentorship of a DEB faculty member. The current list of affiliated faculty and graduate groups can be found at www.deb.ucdavis.edu. If the faculty mentor and/or department/graduate group are not members, they may apply for DEB membership at any time (see procedure in sections i and ii).
The student’s application will be reviewed by the DEB executive committee. Upon approval by the executive committee, student must complete the Designated Emphasis application at Graduate Studies. The application form can be found at here. After obtaining appropriated signatures it must be filed with Graduate Studies. Upon enrollment with Graduate Studies, a copy of the form will be sent to the student as well as for the Biotechnology Program.

1. Course Requirements - Satisfactory completion of the following courses is required:

  • MCB 263 (2 units), Biotechnology Fundamentals and Application. Offered winter quarter.
     
  • MCB 282 (variable): Biotechnology Internship. A minimum of 3 months internship at a biotechnology company or interdisciplinary lab (either a research program in a different college on campus, or an off campus affiliate such as Lawrence Berkeley Laboratory, Lawrence Livermore National Laboratory, etc.). The appropriateness of the internship will be at the discretion of the DEB executive committee. An industry internship is preferred.
     
  • MCB 294/ECH 294 (1 unit): Current Progress in Biotechnology Seminar. Offered every quarter (fall, winter, and spring). A minimum of three quarters of enrollment in the course is required.
     
  • MIC292 (1 unit): From Discovery to Product: An Introduction to Biotechnology at the Industrial Level. Offered every other year. MIC292 is an elective that may substitute for one quarter of MCB /ECH294.
     
  • GGG 296 (2 units) Scientific Professionalism and Integrity - responsible conduct in science. Offered fall quarter or one of the other approved alternates listed here.

2. Qualifying Exam Requirements:

  • The Ph.D. qualifying exam should demonstrate appropriate knowledge within the area of biotechnology. At least one faculty member of the DEB shall participate in the qualifying examination.
     
  • Guidelines for topics for qualifying exam (DEB area)
    [also posted on the DEB website: www.deb.ucdavis.edu]

    The DEB faculty representative on the PhD Qualifying exam should question the student on topics related to material covered in MCB263 (Biotechnology Fundamentals and Application), GGG296 (Scientific Professionalism and Integrity) and/or biotechnology related areas of the student’s research proposal.

    Topics covered in MCB263 typically include: fundamental principles of molecular biology (recombinant DNA methods, restriction endonucleases, vectors, promoters, creating and screening a library, transformation methods); alternative expression systems (bacterial, yeast, insect, mammalian, plant and animal); bioprocess engineering (bioreactor designs, operating strategies and scale-up considerations, protein recovery and purification methods) and tools/methods used in biotechnology such as PCR, microarrays, etc.

    MCB263 is designed to train graduate students interested in careers in biotechnology research. Students learn the fundamentals of molecular biology and chemical engineering as they relate to recombinant DNA technology. This includes the principles of rate processes of biological systems,optimization of bioreactor performance, and other practical issues related to over-expression and production of recombinant molecules.

    Text: Molecular Biotechnology: Principles and Applications of Recombinant DNA, 2nd Ed. B.R. Glick and J.J. Pasternak, American Society of Microbiology Press, 1998.
    Reference Text: Bioprocess Engineering Principles. Pauline M. Doran. Academic Press. 1995.

    The reviewer may ask questions related to core bioethics issues covered in GGG 296. Topics include: scientific conduct; manuscript preparation; grant writing; seminar presentations, and time management. Emphasis is on the responsibilities of scientists to factually and thoughtfully communicate results.

    The reviewer may also examine on special biotechnology topics related to the student’s research proposal.

3. Thesis Requirements:

The dissertation committee shall include at least one DEB faculty member. The major professor must be a participating DEB member and can satisfy the requirement.

4. Additional Requirements:

Regular attendance at the annual biotechnology retreat and the informal Pizza Chalk Talk Seminars (talks by students and faculty on current research) are required.

5. Graduation:

Students must complete a yearly progress report at the end of each year (available online at www.deb.ucdavis.edu). Upon completion of the dissertation and all of the Program requirements, the final verification form (found online) must be completed and filed with Graduate Studies. The DEB notation will be listed on the diploma and transcripts. Completion of the DEB exit form (also online) is requested so that the Program can track the graduates and receive valuable feedback. This form should be filed with the DEB Program Coordinator, housed in the Biotechnology Program (biotechprogram@ucdavis.edu).

Article III - Organization & Administration

  1. The administration of the Program and its activities will be vested in an Executive Committee, consisting of four DEB faculty members. The Executive Committee will consist of the Chair plus three faculty members elected by the faculty members of the Program. The administrative home for the DEB is in the offices of the UC Davis Biotechnology Program.
     
  2. The faculty members of the Executive Committee shall be elected for three-year terms. To ensure continuity, the initial executive committee shall be elected for one, two and three year terms. (The first group of executive committee members (1997) will be selected among the current NIH-NIGMS Biotechnology Training Grant Executive Committee members by its consensus and vote. The faculty associated with the Program will elect subsequent Executive committee members). Replacement members shall be elected for a full three year term.
     
  3. To ensure broad participation, the Executive committee shall have at least two members from two departments different from that of the Chair. During the transition of the Chair, there may be a case in which only one Executive Committee member may be from a Department different from that of the Chair. This requirement may be postponed until the election of an Executive committee member who would replace the member from the Chair's Department.
     
  4. Nominations for the Executive Committee shall be made by the faculty of the DEB Program by mail during the third year of the tenure of the Executive committee members (except as noted in section 3.). Elections shall be conducted by mail ballot and completed at least two weeks prior to the end of the spring. The elected members shall assume their duties on July 1. Faculty member(s) selected by the Executive Committee will fill any vacancies.
     
  5. The principal duties of the Executive Committee shall be to determine and implement policies for the good of the Program.
     
  6. The Executive Committee shall meet at least twice a year. One of the Executive Committee members shall be appointed Vice-Chair, one as Secretary of the Program, and one as the Adviser for the students within the Program. The DEB Program Coordinator shall serve as an ex officio member.
     
  7. The Chair shall be the chief officer and spokesperson for the Program and for the Executive committee.
     
  8. The Vice-Chair shall serve as chief officer of the Program in the absence of the Chair or when designated by the Chair.
     
  9. The Secretary shall serve the Program and Executive committee meetings, and prepare and distribute minutes of the meeting to the faculty participating in the program.
     
  10. The Chair of the Executive Committee for the Program and the Chairs of the affiliated Ph.D. programs shall meet at least twice a year to discuss matters of importance to the Program.
     
  11. The Chair of Graduate Council approves graduate adviser appointments. The graduate program’s executive committee will provide nominations to the Associate Dean for Graduate Programs. The associate dean will review and recommend nominees to the Chair of Graduate Council for appointment.

Article IV - DEB Program Chair

The Chair of the Executive Committee will be nominated by the Executive Committee members and recommended to the Dean of Graduate Studies for appointment. The Chair of the DEB will be appointed by the Dean of Graduate Studies, in accordance with the Graduate Council approved "Policy for a Designated Emphasis” * and will serve as the Chair of the Program and Chair of the Executive Committee for a 3 year term.

* 2004 DE policy:

  1. The Executive Committee (EC) will act as the committee that takes care of the nomination process (Nomination Committee; NC).
     
  2. The EC will solicit nominations from the entire faculty of the DEB. A list of willing nominees will be provided to the entire DEB faculty, inviting commentary on the nominee’s suitability for the position of Chair. The EC/NC should assure the faculty that their comments will be kept confidential. This would mean that if any members of the EC/NC were to consider being Chair, then that person would have to be recused from the process to maintain the confidentiality of the faculty comments.
     
  3. The EC/NC will forward to the Dean of Graduate Studies a memo that provides the list of nominee(s), assurance that the solicitation of nominees included the entire faculty of the Designed Emphasis in Biotechnology, and that the nominees are willing to serve if appointed. All commentary received from the faculty should be attached and forwarded to the Dean of graduate Studies.
     
  4. The nominee(s) will meet with the Associate Dean for Graduate Programs, who will make recommendations to the Dean for Graduate Programs. Appointment letters will be mailed and terms will be for 3 year

Article V Committees

The Executive Committee acts as the membership committee for faculty, students and graduate groups/departments, curriculum committee and the fellowship committee.

Article VI Student Representatives

The student representative shall serve as a non-voting student advocate on the DEB Executive Committee for a period of one academic year, which may be extended to a maximum of two years. The student representative will be introduced to academic policy issues, industry outreach, bioethics and the selection process of seminar speakers for MCB/ECH294. The student representative will be an advocate for the concerns of the students in the DEB program.

The DEB executive committee will appoint a student representative from a pool of nominations (faculty or student generated). The nomination form will include:

  • Date
     
  • DEB Student contact information
     
  • Major/ Major professor
     
  • Class level
     
  • Statement as to why this candidate should serve on the DEB executive committee (one page limit).

Note: Student representatives may not participate in discussions dealing with collective bargaining issues. Students should be asked to leave the meeting prior to any such discussions. The student representative may also be excused from some executive committee meetings, in which the discussion topic is not pertinent to student issues.

Article VII

Graduate Advisor The Program Coordinator serves as an advisor.

Article VIII Meetings

The Chair of the Executive Committee for the Program and the affiliated Ph.D. program designees shall meet at least twice a year to discuss matters of importance to the Program. The program coordinator or Chair may call a special meeting as deemed necessary. Special meetings may be petitioned by faculty members (a request by five or more members is required).

Article IX Quorum

The Program will abide by the directive of the Graduate Council for a minimum quorum (http://gradstudies.ucdavis.edu/gradcouncil/bylaws.pdf.). All issues that require a vote must be:

  1. voted on by 50+% of the eligible members
     
  2. passage requires a 50+% supporting vote
     
  3. voting may be done by E-mail ballot
     

Article X Amendments

All amendments and revisions must be submitted to Graduate Council for review and approval. Passage of amendments to bylaws must satisfy the program’s quorum rules.

 

 

 

 

 


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